How to create a Table of Contents in Word 2016

You can automatically create a Table of Contents by asking Word to look for instances of particular styles, or by using entries that you create manually.

See also: Customizing your Table of Contents

 

Creating a Table of Contents

Step 1
Open a suitably long document which uses a structure of style headings. Make sure the References tab is active so you can see the Table of Contents controls on the left

 

 

 

 

 

 

Step 2
Click the “Table of Contents” button and choose one of the available preset styles

Step 3
Word looks through your document and uses the headings to generate the Table of Contents. It calculates the correct page number reference and adds it to each entry

 

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If you’re using Web view then the Table of Contents will be displayed with actual hyperlinks rather than page numbers as you can see to the right.

 

 

 

 

 

 

 

 

 

 

Step 4
Note that the entries generated in the Table of Contents reflect the heading structure in the main document. They also behave like hyperlinks: Ctrl + Click on any of these to jump straight to the relevant page

 

 

 

 

 

 

 

 

 

 

 

 

 

Manually adding or removing items

Step 1
Select some text which is not already in the Table of Contents, then click the Add Text button and choose a Level number. The next time the Table of Contents is created or fully updated the new entry will appear

 

 

 

 

 

 

 

 

 

 

 

 

 

Step 2
To remove an item, select some text which is already in the Table of Contents, then click the Add Text button and select “Do Not Show in Table of Contents”

 

 

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You can check at any time whether a piece of text is currently included in the Table of Contents. To do this, select the text then click the Add Text tool to see if it’s currently assigned to any particular level.

 

 

 

 

 

 

Want to know more?

To find out more about using Word 2016, all in the trusted In Easy Steps style, click here. In full-colour and straightforward, jargon-free language, Word 2016 in easy steps will help you get to grips with this popular Office application, in no time at all!

See also: Customizing your Table of Contents